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3/10/2017 - 9/30/2017
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Locating People

  • Start early. Two years is good. It takes time to find classmates.

  • Recommended Search Engines:, People Finder, LinkedIn,,, Yahoo People finder, Census Bureau (www.census-info.ushttp and,), death;;  Social Media , like Facebook and others may help. Note:  some of these are pay services.

  • Telephone is effective

  • Have every reunion organizer assigned to a set number of classmates and set a 6 months deadline to complete first round of searching. Continue with multiple rounds until you have exhausted all avenues of search.

  • When search is exhausted send the list of classmates that you were unable to locate to those whom you have located and ask for help.


  • Use web site. Ask classmates to register on the site and communicate via the email server.

  • Use the site as an electronic yearbook. Ask people to post a profile.

  • Post forms on the site for signing up. See Attachment 1

  • Send letters with clear instructions. See Attachments 2 and 3

  • If you can get classmates to register on the site and keep contact information up-to-date, it will be very easy to organize subsequent reunions.

  • Once a year, send a broadcast email to registered alumni asking them to update profile and contact information. Any emails that bounce back send a postal note to last known address and ask for an update to web site.

Selecting Agenda

  • Depends on year for the reunion. For example, a 10-year reunion might be a one-night affair because classmates have busy work schedules and obligations with young families. Whereas, a 50th reunion, when most are retired, is a good candidate for a 3 day event.

  • See agenda attachment 4 for a 3-day event and a list (attachment 5) of activities in the Clark area.

Managing Money

  • Set up a separate checking account

  • Get money early; get attendee to commit

  • Charge 20% more for the event then the actual cost.

  • Excess money can be donated to the ALJ Scholarship Fund. See Attachment 6

Creating a Team/Record Keeping

  • Create an Organizing Committee and divide tasks

  • Typical tasks: Finding classmates, Creating the Agenda, Selecting the site and menu, hiring DJ, selecting a hotel and group rate, organizing reception and memorabilia tables, selecting nametags, organizing related activities like outings and golf, managing money, record keeping (see excel spread sheet attachment 7 and register list attachment 8 as samples). Note: iPhones and digital cameras make it easy to have alumni take pictures with no need to hire a photographer. That said; consider if you want a class photo taken at the reunion. It requires planning.

Your Alumni Association, its officers, committees and registered alums, like Ed Wepprecht, are a resource that only recently has become available to Reunion planners. If you " think it" we can help. Here's to your best reunion yet!

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